When you download the Castrol whitepaper ‘Piecing together the Paris (Dis)agreement – we help make it happen.’ your data is being collected by Ultima Media Ltd and Castrol as joint producers of this project. This makes us, in data protection terms, co-controllers of your data.
We collect this data for the following reasons:
| Ultima Media | Castrol |
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To enable you to download the whitepaper for free |
To enable you to download the whitepaper for free |
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To help us understand more about you |
To help us understand more about you |
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To be able to tell you about similar products and services we offer |
To be able to tell you more about the products/services featured in the whitepaper and how we can help you. |
This privacy promise is specific to this particular whitepaper.
About us
- The protection of your privacy and personal information is important to us. We make sure that not only do we have appropriate security measures in place, but that any other organisation we work with to provide a service also meets the same standard as us.
- We will respect your privacy.
- This is why we make it clear why we are collecting your information.
- We minimise the amount of information we collect from you to what we need to deliver the product and services you have requested.
- We will be clear in our dealings with you as to what information about you we will collect and how we will use it.
- If we, our service providers, or our commercial partners transfer any information out of the European Economic Area (EEA), it will only be done with the relevant legal instruments or permissions being in place.
When you register
The minimum information we need from you to register to download a free technical whitepaper is your title, full name, job title, company name, country, telephone number, email address, job level, primary job function, primary business and purchasing authority. We will ask you more questions for different services, including marketing emails. Unless we say otherwise, you must answer all the registration questions.
We may also ask some other, voluntary questions during registration (for example, general demographic questions about your business) so we can gain a clearer understanding of who you are. This enables the producer of the whitepaper to tailor their content accordingly.
We will process data collected for the purpose of facilitating your whitepaper download on the basis of Legitimate Interests to deliver the service for which you have registered or subscribed. Ultima Media and Castrol will, on this basis, contact you occasionally about other relevant Ultima Media and Castrol products and services which we think will interest you. You always have a choice and can opt out of processing on this basis at any time by contacting the parties involved using the contact information below:
| Ultima Media | Castrol |
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Database manager: Justyna Wanczyk by Justyna.Wanczyk@ultimamedia.com or telephone +44 20 8987 0900 |
If you have questions or concerns relating to the handling of your personal data, please get in touch at: |
How long do you hold on to my data?
Because we collect data for a wide range of purposes, we do not have a singularly defined retention period. For each individual product and service, we define a carefully assessed timeframe within which we retain your data.
After this, data is managed to ensure that it is either erased from our systems, minimised and retained for legal reasons or pseudonymised and retained on a global suppression list to ensure that you do not receive unwanted messaging from us.
We will not sell or share the data we collect for the Castrol whitepaper ‘Piecing together the Paris (Dis)agreement – we help make it happen.’
How to change your information?
Under current data privacy legislation, you have the right to rectify, erase or restrict the processing of your data without undue delay. You may also request access to the data we hold on you. To do this, please contact:
| Ultima Media | Castrol |
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Database manager: Justyna Wanczyk by Justyna.Wanczyk@ultimamedia.com or telephone +44 20 8987 0900 |
If you have questions or concerns relating to the handling of your personal data, please get in touch at: |
How might my data be shared internally
| Ultima Media | Castrol |
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Your personal information may be shared across the Ultima Media group and the Süddeutscher Verlag group of companies that are based in the UK or Germany. For example, when there is direct crossover between products and services |
Your personal information will only be shared within the Castrol organisation. For example, when there is direct crossover between products and services. |
We can access and release personal information to keep to relevant laws and government requests, to operate our systems properly and to protect both us and our users.
Any other organisations who access your information in the course of providing services on our behalf will be governed by strict contractual restrictions to make sure that they protect your information and keep to data-protection and privacy laws which apply. We may also independently audit these service providers to make sure that they meet our standards. We may use service providers to help us run these sites (or services available on the sites), some of whom may be based outside the EEA or countries deemed adequate by the EDPB.
youronlinechoices.com ornetworkadvertising.org (if accessing from the US.)
Advertising on mobile devices may require the collection and sharing of the unique device ID with companies who purchase advertising space on the mobile application.
Legal information and how to contact us
Under currently applicable data protection laws, we have to say who the data controllers are for the provision of accessing this whitepaper:
| Ultima Media | Castrol |
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401 King Street, London W6 9NJ |
Castrol Ltd, Castrol Technology Centre, Whitchurch Hill, Pangbourne, Berkshire, RG8 7QR United Kingdom. |
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Company registered in England with number 04961988 |
Registered in the UK: 149435 |
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Registered with the Information Commissioners Office, reg number ZA188302 |
If you would like access to or a copy of the personal information we hold about you, to request a correction, or have any questions about how we may use it or to make a complaint, please contact
| Ultima Media | Castrol |
|---|---|
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Database manager: Justyna Wanczyk by Justyna.Wanczyk@ultimamedia.com or telephone +44 20 8987 0900 |
If you have questions or concerns relating to the handling of your personal data, please get in touch at: |
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Requests will be dealt with by the Data Protection Manager, and will be responded to within a reasonable period, not longer than 30 days. |
Requests will be responded to within a reasonable period, not longer than 30 days. |
If you are not satisfied with the way your request was handled, you have the right to lodge a complaint with the supervisory authority:
| Ultima Media | Castrol |
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Information Commissioner’s Office https://ico.org.uk/concerns/ Telephone: +44 303 123 1113 |
If you are in the UK: Information Commissioner’s Office https://ico.org.uk/concerns/ Telephone: +44 303 123 1113 Or Data Protection Authority established in the relevant EU country |
9. Changes to the privacy policy
If we make changes to our privacy policy we will show you what they are here. If these changes are significant, we may also choose to email relevant individuals with new details. If we are required by law, we will obtain your consent to make these changes.
Changes to this policy by date
August 2019 – Privacy notice created
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