When you register for the Castrol webinar: ‘Insights into the use of lifecycle analysis for finished lubricants.’ your data is being collected by Ultima Media Ltd and Castrol as joint producers of this project. This makes us, in data protection terms, co-controllers of your data.

We collect this data for the following reasons:

 

Ultima Media Castrol

To enable you to participate in the webinar 

To help us understand more about you To help us understand more about you

To be able to tell you about similar products and services we offer To be able to tell you more about the products/services featured in the webinar and how we can help you

This privacy promise is specific to this particular webinar.

To inform you about news, special offers and events from Castrol and its affiliates.

 

About us

1. The protection of your privacy and personal information is important to us. We make sure that not only do we have appropriate security measures in place, but that any other organisation we work with to provide a service also meets the same standard as us.

2. We will respect your privacy.

3. This is why we make it clear why we are collecting your information.

4. We minimise the amount of information we collect from you to what we need to deliver the product and services you have requested.

5. We will be clear in our dealings with you as to what information about you we will collect and how we will use it.

6. If we, our service providers, or our commercial partners transfer any information out of the European Economic Area (EEA), it will only be done with the relevant legal instruments or permissions being in place.

 

When you register

The minimum information we need from you to register for a webinar is your name, job title, company name and address, landline telephone number and email address. We will ask you more questions for different services, including marketing emails. Unless we say otherwise, you must answer all the registration questions.

We may also ask some other, voluntary questions during registration (for example, general demographic questions about your business) so we can gain a clearer understanding of who you are. This enables the presenter of the webinar to tailor their content accordingly.

We will process data collected for the purpose of facilitating your webinar participation on the basis of Legitimate Interests to deliver the service for which you have registered or subscribed. Ultima Media and CAstrol will, on this basis, contact you occasionally about other relevant Ultima Media and Castrol products and services which we think will interest you. You always have a choice and can opt out of processing on this basis at any time by contacting the parties involved using the contact information below, or clicking on the “unsubscribe” link which is included at the bottom of each email notification::

Ultima Media Castrol

Database manager: Justyna Makowiecka by Justyna.Makowiecka@ultimamedia.com or telephone +44 20 8987 0900

Data requests should be sent to: 

If you have questions or concerns relating to the handling of your personal data, please get in touch at: GDPREurope@castrol.com.

 

How long do you hold on to my data?

Because we collect data for a wide range of purposes, we do not have a singularly defined retention period. For each individual product and service we define a carefully assessed timeframe within which we retain your data.

After this, data is managed to ensure that it is either erased from our systems, minimised and retained for legal reasons or pseudonymised and retained on a global suppression list to ensure that you do not receive unwanted messaging from us.

We will not sell or share the data we collect for the webinar ‘Insights into the use of lifecycle analysis for finished lubricants’ any time.

How to change your information

Under current data privacy legislation, you have the right to rectify, erase or restrict the processing of your data without undue delay. You may also request access to the data we hold on you. To do this, please contact:

Ultima Media FARO

Database manager: Justyna.Makowiecka@ultimamedia.com or telephone +44 20 8987 0900

Data requests should be sent to: 

If you have questions or concerns relating to the handling of your personal data, please get in touch at: GDPREurope@castrol.com.

 

How might my data be shared internally

Ultima Media Castrol

Your personal information may be shared with the Süddeutscher Verlag group of companies that are based in the UK or Germany. For example, when there is direct crossover between products and services. Your personal information may be shared across the FARO group of companies that are based worldwide. For example, when there is direct crossover between products and services.

Your personal information will only be shared within the Castrol organisation. For example, when there is direct crossover between products and services.

Legal information and how to contact us

Under currently applicable data protection laws, we have to say who the data controllers are for the provision of this webinar:

 

Ultima Media 

401 King Street, London W6 9NJ

Company registered in England with number 04961988 Organization number is 556313-7933

Registered with the Information Commissioners Office, reg number ZA188302

 

CastrolCastrol Ltd,Castrol Technology Centre, Whitchurch Hill, Pangbourne, Berkshire, RG8 7QR United Kingdom.

Registered in the UK: 149435

 



If you would like access to or a copy of the personal information we hold about you, to request a correction, or have any questions about how we may use it or to make a complaint, please contact:

Ultima Media Castrol

 

Database manager: Justyna Makowiecka or telephone +44 20 8987 0900

Requests will be dealt with by the Data Protection Manager, and will be responded to within a reasonable period, not longer than 30 days. 

Data requests should be sent to: 

If you have questions or concerns relating to the handling of your personal data, please get in touch at: GDPREurope@castrol.com.

Requests will be responded to within a reasonable period, not longer than 30 days.

 

Ultima Media 

Information Commissioner’s Office https://ico.org.uk/concerns/

Telephone: +44 303 123 1113

Castrol 

If you are in the UK:

 

Information Commissioner’s Office https://ico.org.uk/concerns/

Telephone: +44 303 123 1113

Or Data Protection Authority established in the relevant EU country

 

Changes to the privacy policy

If we make changes to our privacy policy we will show you what they are here. If these changes are significant, we may also choose to email relevant individuals with new details. If we are required by law, we will obtain your consent to make these changes.

Changes to this policy by date

October 2019 – Privacy notice created